Are you drowning in paper?

clutterHow long has it been since you have seen the top of your desk?  When I ask people why they pile instead of file, the two most frequent answers I get are ‘If I file it away I’m afraid I’ll never find it again’, and ‘If I put it away, I’m afraid I’ll forget about it.’   As Barbara Hemphill says:  Clutter is postponed decisions®.

 

The key to your new system is to decide now.  Start off by creating a designated space for the paper-flow in your office.  You can use stackable trays forstackable trays

  • An ‘IN’ tray to hold the mail and papers you haven’t looked at yet; and as you go through these papers, make a decision and move them along;
  • A ‘FILE’ tray for papers you need to file away in your file cabinet;
  • A ‘SCAN” tray if you are paperless.

 

Deal with Paper FAST!
When going through your IN tray, think FAST – make a decision based on these 4 choices:

  • File it » Information you need to keep.  You can either file this away right away or move to your File Tray for later.
  • Act on it » Is this a quick action?  Take action immediately, if not move on to the next step:
  • Schedule it » Decide when you’re going to take action on it and schedule it
  • Toss it » Get rid of the stuff you don’t need, don’t forget to shred your personal & financial information, and recycle when possible.

 

By having a quick & simple system in place you can easily process your paper without having to spend too much time or energy.

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